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FINAL ARRANGEMENTS

Please read below for details of arrangements on the day of the Ride - these include the COVID-specific measures that are required to enable the event to go ahead safely

Mechanical, medical, and recovery services will all be available during the Ride, should riders need them. All services will be provided as quickly as possible if/when needed, but riders are asked to understand that there may be a wait involved while vehicles are despatched to their location.

 

There will also be an official refreshment stop and clearly-visible directional signage along the route.

 

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While the country as a whole is clearly making progress in terms of starting to get back towards normality it's also the case that we're not quite 'out of the woods' yet as far as the virus is concerned, and therefore certain modifications and clear COVID-specific measures still need to be implemented at events.


You can read the full cycling-specific guidance from British Cycling HERE and, based on this guidance, we're setting out here how we intend to operate this year and what's expected - and required - of participants in terms of behaviour in order to help us to deliver a safe and enjoyable event.


Our approach is to try to balance the desire to deliver a 'normal' and enjoyable event with the overriding need to take reasonable steps to mitigate the risk of transmission of the virus, and compliance with the simple but clear measures and instructions below will enable us to do this.


Hopefully everyone appreciates and understands that the safety and wellbeing of everyone involved with the event is our #1 priority & responsibility, and therefore participants MUST read and adhere to the measures & instructions set out here in connection with the event.


WHOLE-EVENT ADVICE & REQUIREMENTS


First and foremost, you MUST NOT attend the event under any circumstances if you are displaying the following symptoms, or have displayed any of these in the last 14 days, or have been in contact with anyone else displaying any of these in the last 14 days:


•    a high temperature – this means you feel hot to touch on your chest or back;


•    a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual);


•    a loss or change to your sense of smell or taste – this means you’ve noticed you cannot smell or taste anything, or things smell or taste different to normal.


By attending the event, you are declaring that you are free from all of the symptoms listed above; you have been free for 14 days prior to June 13th; and, to the best of your knowledge, you have not been in contact with any person displaying any of the above symptoms in the 14 days prior to June 13th.


We've also produced a PARTICIPANT CODE OF CONDUCT for riders - it's important that everyone reads and adheres to this during the event.  Similarly, we have a SPECTATOR CODE OF CONDUCT and we would ask riders to share this with any friends, family or other supporters who are planning to attend.


On the day itself, as an outdoor event the risk of transmission of the virus is low compared with most other environments PROVIDED THAT everyone adheres to & follows established social distancing requirements and good hygiene measures AT ALL TIMES. Therefore these aspects are very much our focus and we set out below how we intend to incorporate them throughout the event.


So please read the following very carefully and ensure that you comply with all instructions on the day, with social distancing and good hygiene foremost in your mind throughout.


NB participants are strongly advised to carry with them their own hand sanitiser and face covering for the duration of the event to support these measures - and please note that face coverings will be necessary if you wish to use the official refreshment stop or eg if you need to enter a shop en route to buy refreshments etc.


START


We still intend to have a very relaxed and leisurely approach at the start of the event, however in order to satisfy social distancing needs and to avoid any semblance of a large gathering at any point, the following measures apply:


Arrival


Riders will be able to set off any time between 8.30am and 9am so you're welcome to arrive at Warren Farm (BS40 7XR - see our 'Home' page for the map) from 7.45am onwards to get ready for the Ride.


For social distancing purposes, if you're arriving by car please DO NOT park particularly close to another vehicle - there's more than enough space available for everyone to leave a sensible & safe distance between vehicles.


Please be aware that anyone who arrives very early will be expected to remain in their vehicle (or, if arriving by bike, well away from other people and away from the registration and Start areas) until shortly before they would like to start - this is a small event so there's no need to arrive particularly early, and it's imperative that we avoid any sort of prolonged 'gathering' in the Registration & Start areas.


You should only need 15-20 minutes to register and get ready to set off, so please arrive 'ready to ride' as much as you reasonably can. This would include toilet usage - ample toilet facilities will be available if needed, however in order to minimise contact points wherever possible we would strongly encourage everyone to use their own toilet at home immediately before setting off.


Mechanical Support


There will be a bike mechanic service on hand at the start should anyone absolutely need any last-minute adjustments to their bike, but once again the expectation is that your bike should be roadworthy and ready to ride on arrival. Therefore this service should only be used if absolutely necessary due to the ongoing COVID situation.


Registration


To register for the Ride, please follow any signage or instructions and approach the registration desk one person at a time - and please don't duck under any barrier tape at any point. And please remember that you don't need to bring any paperwork.


If there's a small queue please ensure that you maintain social distancing by joining in single file and at a safe distance from the person in front - or even wait until the queue has reduced or disappeared.


As you approach the desk you'll simply need to identify yourself by name; you'll be marked as present by one of the event staff; and you'll then be able to collect your rider number & cable ties from a separate desk. You'll also be able to pick up a snack bar to take with you on the Ride.


Please don't approach within 2 metres of any event staff at any time, and once you've collected your rider number please move away from the registration area immediately.


Hand sanitiser will be readily available in & around the Registration area for anyone who needs it.


Start Line


Once you've attached your rider number and you're ready to start please approach the start area by following any instructions and/or direction arrows. We'll be starting people off in small groups at short intervals, so if there are already several groups in the start area please wait at a safe distance until some or all of them have set off and there is sufficient safe space for you to move forward.


The start itself will consist of two parallel lines of riders that are at least two metres apart - you MUST approach the start line in single file in one of these two lines. You will then be set off together with a small group of other riders.


Our plan is not to have a start-line briefing this year, in accordance with British Cycling's guidance - route-related information & advice is contained within the 'MIDDLE' section of this briefing, and we will only convey any important last-minute information at the start.


The last time for departure is 9am, so you should aim to arrive at Warren Farm no later than 8.45am.

 

MIDDLE

 

The single most important point to remember while riding the route this year is that you MUST NOT ride in a very large group or peloton at any time and you MUST avoid forming a large group at any stage (whether moving or otherwise).


And when approaching another rider or riders from behind on the route you should wait at a safe distance until it is completely safe to pass and then do so quickly and continue to distance yourself from the other rider/s. You MUST NOT ride with or alongside anyone who either doesn't want or isn't comfortable with your company - please move forward or drop back to a safe distance if asked to do so by another rider.


More generally, please remember that riders must abide by the Highway Code at all times, and it is incumbent on everyone to ride in a careful and considerate manner throughout. These are key parts of our CONDITIONS OF ENTRY.


And please remember not to drop any litter, wrappers, tissues or face coverings etc during the event - please keep such items with you and dispose of them responsibly in a bin at the earliest opportunity.

 

The Route

 

The route consists almost entirely of quiet roads and narrow country lanes and riders are advised to proceed carefully - there's likely to be very little traffic, however it's advisable to ride in single file for the most part through the narrower lanes. You should also bear in mind that these are country lanes and therefore you're likely to encounter some wildlife - and quite possibly a lot of it. Proceed with care when you do see any animals in or near the road.


 Signage


The route direction will be clearly marked with large yellow signs with black arrows bearing the 'Great Weston Ride' logo, and the golden rule is to stay on the road you're on until/unless you see one of our signs indicating otherwise. There are several long, straight stretches so you may feel like you haven't seen a sign for a while, however don't be alarmed - there will be a sign every two miles at least (even if it's just a 'Straight On' confirmation arrow).


And you'll see a few 'CAUTION' signs along the way - these typically appear where there is a fast descent coming up and they're there to help you to prepare yourself. Please make sure that you take note of these.


Please refer to the most recent post on our Latest News page for specific route information and an example of the signage that will be used.


Support Services


There will be experienced and fully-equipped mobile medical and mechanical support services available along the route, however these should only be called upon if absolutely necessary to avoid any unnecessary close contact with event staff. Riders are asked to be self-sufficient as much as reasonably possible while taking part in the event, however if you do encounter any sort of problem then please contact Event Control via the phone number provided (see below).


There will also be a broom wagon service available should it be needed - again, riders are asked to avoid using this if at all possible and, if non-urgent recovery is required, you should contact any family or supporters in the first instance if they're with you on the day. However, if it's needed the recovery service can be provided in a safe manner.


Refreshment Stop


We've arranged for a refreshment stop to be available on the route exclusively for the use of our riders on the day, and the facility is fully set up & operational in a COVID-secure fashion. Riders simply need to adhere to the existing measures when using the stop.


The refreshment stop is at Chew Stoke Bowling Club after about 26 miles - it's a lovely setting, and they will be opening especially to look after our riders.


There will be toilet facilities and the opportunity to top up water bottles, and there will also be free tea & coffee available.  Riders will also be able to purchase a slice of delicious homemade cake for the princely sum of £2, with all monies raised going directly into the bowling club's funds.

 

NB please bring £2 IN CASH if you want some cake as card payment isn't available!


Given that warm weather is forecast, and also bearing in mind that there's a fair degree of climbing to come shortly after this point in the route, riders are strongly advised to call in to the refreshment stop to top up on water at the very least.


There's plenty of outdoor space available for social distancing while resting & fuelling, and riders are requested only to enter the clubhouse building for the purposes of food ordering/collection and toilet usage.  Please keep time spent inside to an absolute minimum and be aware that face coverings MUST be worn inside the premises at all times (unless an exemption applies).


Finally, please remember it's most definitely not a race - so feel free to just go at your own pace and enjoy the route and the sights it has to offer.

 

END

 

The finish area has lots of open space and we'll be making full use of the available space to make it easy for everyone to maintain social distancing while enjoying and celebrating their achievement in completing the challenge.


There won't be a finish line 'funnel' or anything similar - instead the finish line will be wide open and when you cross the line as indicated by the 'FINISH' flags you should stop and dismount immediately.


Event staff will be on hand to greet & congratulate riders as they finish but they'll do this from a safe distance, and upon finishing you'll then be directed towards a table where you can collect your own medal and also a token for your free food.  And you'll also be able to collect a FREE bottle of beer to take away, courtesy of our partners at Butcombe Brewery.


The medals, tokens and beer will all be purely self-collection and please endeavour to avoid touching hard surfaces where possible when doing this (these surfaces will be cleaned regularly in any case as a matter of course).


On reaching the finish you're requested to move away from the finish line area as soon as possible to allow room for others to arrive safely and, if you have family or supporters meeting you at the finish, please inform them that on this occasion they MUST stay away from the immediate vicinity of the finish line - they should wait for you instead safely away from the finish area and other people. Event staff will also convey this message to supporters on the day, if necessary.


And please endeavour not to gather or sit in particularly large groups at the finish - the current guidance allows for groups of up to 30 people outdoors, and we'd just like to ask everyone to keep group sizes sensible and as small as reasonably possible.


Event staff will monitor the situation proactively and, in the unlikely event that you're asked to disperse or to stand further apart at any time for safety reasons, we would appreciate your cooperation and understanding.


Food & Drink


There will be food & drink facilities available all afternoon at the finish for the use of our participants & their supporters, and the food and drink providers will have systems in place for safe provision of their services in line with COVID guidelines.


You MUST follow any instructions provided and maintain social distancing requirements at all times while queuing for these services.  And once you've collected your food and/or drink please move away from the immediate food/drinks service area to a suitably-safe space.


Please note that family/friends/supporters etc who are meeting riders are also more than welcome to access the facilities to purchase food and drink, but they must also follow & adhere to the systems in place for queuing and safe service.


Any supporters wishing to purchase food and/or drink on the day at the start/finish area should be aware that these will be 'cashless' services so they will need to use a bank card or electronic payment method.


There will be bins available around the start/finish area so please use these to dispose of any packaging, tissues, cups etc responsibly and safely.  And hand sanitiser will be readily available in & around the start/finish area for anyone who needs it.


Portable toilets will also be available at the start/finish and riders are requested to use the hand sanitiser provided before & after use of these facilities.


Parking


Families/friends who are meeting riders at the end are able to park inside the finish area but this would need to be at the far side of the field and well away from the main finish area.

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OTHER STUFF

 

Rider Support Number - 07956 858851.


If you need to contact us FOR ANY REASON please use the phone number above. This number will be printed on the back of the individual rider numbers collected at sign-in, but riders are also advised to enter this number into their phones in advance.


And all riders please note - vehicles left at the start MUST be removed by 6pm latest, after which time the gates may be locked and exiting will be difficult.


Finally - enjoy the Ride, stay safe, be considerate of others, and have a great day out!


KEY POINTS TO REMEMBER


•    Be conscious of maintaining social distancing throughout the event, from your arrival at the start to your departure from the finish.  And at no stage should you be part of a very large group - we'd suggest keeping groups as small as possible at all times please, and remain very conscious of social distancing requirements outside of household groups.


•    Maintain good standards of hand & respiratory hygiene throughout the event.  In particular, try to avoid touching any hard surfaces if possible where it's not your own equipment, and make sure that you sanitise your hands whenever you do come into contact with materials that aren't yours.


•    And please ensure that you familiarise yourself with the following important documents: